THE BOARD OF DIRECTORS

OF

VANCE CHARTER SCHOOL

MINUTES

OF

MARCH MEETING

 

The Board of Directors of Vance Charter School held its regular meeting and March 22nd

 

2010 and the following members were present and constituted a quorum:

Jill Pike, Chairperson                                      Tom Betts

Janet Gruchacz, Vice Chairperson                  Cydne Sharpe

Jay Andrews, Secretary                                  Harrison Ford

Karen Bobbitt                                                 Gina Harris

Susan Johnson, Faculty Representative          Michael Johnson

Bill Satterwhite                                               Clem Seifert

 

Principal Sean Connolly was also present.

 

WELCOME

Jill Pike called the meeting to order at 7:03 p.m. and immediately welcomed Sean Connolly as our new Principal.

 

APPROVAL OF MINUTES

Janet Gruchacz made a motion to approve the minutes of the February regular meeting. Bill Satterwhite seconded. The motion passed.

Karen Bobbitt made a motion to approve the minutes of the March 8th Special Called Meeting. Janet seconded the motion. The motion passed.

 

PRINCIPAL’S REPORT

Principal Connolly presented the Board with the proposed calendar for the 2010-2011 school year. After a short discussion, Cydne Sharpe made a motion to approve the calendar as presented. Clem Seifert seconded. The motion passed.

Principal Connolly reported that he is currently working on the class schedule for next year.

Principal Connolly recommended Victoria Bradshear to fill the Middle School math position for the 2010-2011 school year. Gina Harris made a motion to accept the recommendation. Cydne seconded. The motion passed.

The last writing test is scheduled for March 26th .

Principal Connolly recommends Saturday math tutoring sessions leading up to the EOG.

The 5th grade rooms need to have the carpet replaced or converted to tile floors.

The Vance County Chamber of Commerce toured the school on March 16th and appeared to be very impressed with what they saw.

 

LONG RANGE PLANNING

Clem Seifert reported that the meeting with Steve Hubrick(Hock Development) went well and their plan would be to provide 100% of the construction financing and enter into a long term lease with Vance Charter with an option to refinance with another institution after one year. They would like to see several years of budget projects in advance. Clem stated his concerns that Hock would only want to build a school that would be at the maximum end of our budget. There are some issues to be ironed out before this can be seriously considered. They would like to take a look at the site that was discussed at a previous meeting.

 

CAPITAL CAMPAIGN

No report.

 

FINANCE

Jill and Clem met with Curtis Averette who performs the required independent audits and he said that the school is in compliance and has done a good job thus far. He mentioned that his contract was up for renewal and would like the school to consider another three year commitment. Cydne suggested that it be put out for bid. Jill said she would have Pat ask him for a bid.

 

STUDENT RECRUITMENT

Bill Satterwhite reported that the committee will meet before the next Board meeting and reexamine the entire admission process for next year.

 

POLICY AND PERSONNEL

No report.

 

BUILDING AND GROUNDS

Harrison Ford its time to talk about whether additional classrooms will be needed for next year. Mr. Connolly said he hoped to use the existing classroom space and hold off adding new classrooms for at least one more year. Jill asked Tom Betts about the space next door and Tom replied that the landlords asked for $7.00 sq. ft. and he offered $5.00. He now wants guidance on where to go from here. Karen Bobbitt recommended that the school ask for first refusal if and when the landlord is looking to rent the space.

Jay Andrews asked about the possibility of replacing the plastic chairs used in the cafeterias with something more substantial. There have been several instances of these chairs collapsing under children and adults. Susan Johnson offered to price some metal chairs for consideration.

 

FACULTY REPRESENTATIVE

Susan Johnson reported that Gail Washington has been informed by the National Governors Assoc. that there is a proposal affecting 48 out 50 states to change to a National Core Standard which could replace the NC Course of Study. Jill recommended passing this information on to Dr. Jo Read.

 

 

 

PERFORMANCE

Janet made some inquiries to other schools about connectivity issues and found that most schools used in house parents or staff to develop their systems. She said there is a person at DPI that makes on site visits and works with NC WISE issues. There is a grant program available for smart boards. Mr. Connolly said he would e-mail this person for more information.

 

INCLEMENT WEATHER

No report.   

 

NEW BUSINESS

Jill reminded the Board that on May 20th , four Board members would be rotating off as their three year terms expire. Two of these are selected by the parents at the FOVC meeting and two are selected by the Board.  Jay Andrews and Jill Pike are eligible for   re-election, while Tom Betts and Cydne Sharpe are not. Please be thinking of possible candidates you would like to consider. She also stated that she would like to see the Board give the new administration plenty of room to operate.

The next meeting will be held on 4/26/10 at 7:00p.m.

Clem was informed by a teacher that they must request money for year end parties by April. He recommends that they be given more time to submit receipts and let them know how much they will get.

Bill made a motion to go into closed session for personnel and contract isues. Janet seconded.

Later, Cydne made a motion to come out of closed session. Janet seconded. Cydne made a motion to pay Mr. Connolly $8550 per month from March through July.  Karen seconded. The motion passed.

Cydne made a motion to adjourn. Mike Johnson seconded. The meeting was adjourned at 9:16p.m.

 

Respectfully submitted,

 

Jay Andrews, Secretary