THE BOARD OF DIRECTORS

OF

VANCE CHARTER SCHOOL

MINUTES

 OF

 SPECIAL CALLED MEETING

5/28/09

 

 

The Board of Directors of Vance Charter School held a special called meeting Thursday May 28th 2009. The following members were present and constituted a quorum:

 

Jill Pike, Chairperson                                      Michael Johnson

Gina Harris, Vice Chairperson                        Brian Daniel

Tom Betts, Treasurer                                       Janet Gruchacz

Jay Andrews, Secretary                                  Cydne Sharpe

Tammy Noel                                                   Bill Satterwhite

Pat Olmert                                                      

 

Jill Pike called the meeting to order at 7:22p.m.

Tammy Noel made a motion to go into closed session to discuss personnel issues. Bill Satterwhite seconded. Motion passed.

Later Cydne Sharpe made a motion to come out of closed session. Tammy seconded.

Cydne then passed out copies of a preliminary budget for the Board to discuss highlighting several adjustments based on the expected 5% decrease in State funding for the 2009-2010 school year. The budget is based on 504 students for next year.  While discussing funding for the lower school P.E. position, Bill Satterwhite reviewed the projected schedule provided by Dr. von Rohr and pointed out that there would be only six hours per week difference in instructional time between a full time and part time teacher but the cost would be about $12,000. With the part time schedule, some classes would receive less P E than others. Gina reminded the Board that a full time instructor would be expected to coach multiple sports as well as serve as Athletic Director. The discussion shifted to examining the schedules of specials instructors in order to fill in gaps that would occur with some staffing cuts. Cydne reminded the Board that due to the non-guaranteed (Federal grants etc.) nature of funding for some positions, there may be some more difficult choices to be made if these grants are cut or denied.  The Curriculum Director‘s salary is $46,000 ($6,000 for testing) which is reduced from the $68,000 now budgeted as the Assistant Principal at the present time. Retention bonuses which come from Leandro funds will be reduced from $750 to $300. It was reported today that the $14,000 that was to be spent this year for text books next year must be spent as budgeted this year (i.e. bonuses or stipends). Cydne recommended verifying this with Acadia Northstar (Cathy Davies). Jill stated she would like to see this money go to IAs, part time staff, and those who did not receive a bonus earlier. Gina Harris thanked Cydne on behalf of the Board for her hard work in preparing the adjustments to this budget.  Cydne reminded the Board that no final decisions can be made until the updated salaries are received from Dr. von Rohr.  Some of the salaries from this year were incorrectly figured, and should be corrected as soon as possible.

The question of continuing to staff the P.E. position held by Jeff Tate at a part time level or increase it to full time status was debated. In order to fulfill the increased demands of the job, Mr. Tate would be required to work more days per week than the schedule he desired.

After a brief discussion, Cydne made a motion to hire Dennis Sandlin to teach P. E. full time, coach multiple sports, and perform the duties of Athletic Director at the first year salary scale. Tom Betts seconded. The motion carried unanimously.

Cydne made a motion to adjourn. Gina seconded. The meeting was adjourned at 9:13p.m.

 

Respectfully submitted,

 

Jay Andrews, Secretary