Minutes of Meeting of

Board of Directors of

Vance Charter School

 

 

 

 

The regular July meeting of the Board of Directors of Vance Charter School was held at 7:00 p.m. on July 26, 2004 in the multi-purpose room of Vance Charter School.  The following members were present and constituted a quorum:

 

            David Ruggles – Chairperson                              Melissa Lemmond

            Danny Wilkerson – Vice Chairperson            Shari Wynn

            Nick Long – Treasurer                                  Cydne Sharpe

            Bernetta Hicks                                                 Wendy Meyer-Goodwin

            Leslie Mills                                                     Peggy Mason

 

The following members were absent:

            Andie Johnson                                                            Mark Dubinski

 

Also present were:

Carolyn Powell – Principal                                    Valerie Kearson – Curriculum Specialist

 

             I.      Welcome/Open Meeting – David Ruggles called the meeting to order.

 

          II.      Public Comment – Nick Long mentioned that a team from VCS made a presentation on drafting AIG plans at the N.C. Charter School Conference.

 

Valerie Kearson presented information on the EOG Growth, as indicated by the most recent tests.  Valerie gave the Board grade by grade breakdowns of VCS’s Reading and Math Growth Rates. Valerie also broke down growth rates by teachers, student scoring and a history of the student body for the past 2 years.  This information will be shared with staff next week and continue to be tracked.

 

Valerie also updated the Board on the construction.  She said it was progressing well.

 

       III.      Election for 2004-2005 Vance Charter School Board of Directors was held by ballot and counted by Carolyn Powell.

a.      Chairperson – David Ruggles was nominated by Nick long and seconded by Melissa Lemmond, David accepted the nomination.  Shari Wynn was nominated by Peggy Mason, seconded by Leslie Mills and accepted by Shari.  Mark Dubinski voted by phone.  A motion to close the nominations was made by Nick Long, seconded by Melissa Lemmond, and passed unanimously.  A ballot was then taken.Shari was elected.

b.      Vice Chairperson –Mark Dubinski (by phone) nominated David Ruggles. Peggy Mason seconded David declined.  Nick Long nominated Danny Wilkerson. Shari Wynn seconded.  Peggy nominated Mark, David seconded and Mark accepted the nomination.  A motion to close the nominations was made by Nick Long, seconded by Melissa Lemmond, and passed unanimously.  A ballot was then taken and Danny Wilkerson was elected.

c.      Treasurer – Nick Long nominated David Ruggles, Leslie Mills seconded and David accepted the nomination.  Danny Wilkerson nominated Nick, who declined the nomination.  A motion to close the nominations was made by Nick Long, seconded by Melissa Lemmond, and passed unanimously. Nick moved to elect David by acclimation. The move was seconded by Leslie Mills and passed unanimously.

d.      Secretary – Mark Dubinski nominated Cydne Sharpe. Shari Wynn seconded and Cydne declined.  Cydne nominated Wendy. Peggy Mason seconded the nomination and Wendy accepted. A motion to close the nominations was made by Nick Long, seconded by Melissa Lemmond, and passed unanimously. Nick then moved to elect Wendy by acclimation. Leslie Mills seconded the motion, which passed unanimously.

 

        IV.      Approval of Minutes – Nick Long made a motion to accept the minutes of June 28, 2004 as submitted.  Melissa Lemmond seconded the motion, which passed unanimously.

 

           V.      Old Business –

a.      Cydne Sharpe updated the Board on the progress of the playground.  She stated that Sherwin Williams donated paint.  Curtis Matthews donated the blue paint.  Leslie Dixon has been working extra hard to get the painting completed.  Cydne stated that the fence was scheduled to be erected next week and basketball goals would be here after August 1st.  Doug Byrom said he would make arrangements for donations of soccer goals to the school. 

b.      David Ruggles updated the board on the carpet/astro turf.  He stated that the company from Texas that had the Astroturf was required to delay the sale of the turf until all public institutions in Texas had a chance to get the turf - probably until after August 1.  David also stated that samples of artificial turf from Harbor Mills Carpets would be here next week. 

c.      David updated the Board on the Zoning Application for Special Use of the mall for the expansion of the school.  The Technical Review Committee had reviewed the application and had six questions concerning the application.  David explained that Don Etheridge of Quick Associates would answer the questions.  The hearing is set for August 3rd at 3:00 p.m. at City Hall. 

d.      Leslie Mills submitted her resignation from the Board effective August 1, 2004.  The Board accepted her resignation.  David asked the Board to think about potential new members who could fill Leslie’s vacant position and be elected at the regular August Board meeting.

 

        VI.      Principal’s Report –

a.      See above. 

b.      Carolyn Powell stated that enrollment for this year would be 343 students and the State DPI had a projected ADM of 340 students. 

c.      The AIG Plan was approved.  VCS would receive $914/student for up to 4% of the student body (12 students) effective this school year. 

d.      Carolyn gave a quick overview of the N.C. Charter School Conference.

e.      Carolyn explained to the Board how to access their school e-mail by using www.vancecharter.org:8383 .  She told Board members to talk to Mr. Weaver if they wanted to have their e-mail automatically forward to another account.

f.        Carolyn invited all Board members to the Welcome Back the Teachers meeting next Monday at 9:00 a.m.

g.      Contracts

                                                               i.      Carolyn offered two options for janitorial service: North Henderson Janitorial Services at $1890/month and Snead & Snead at $1700/month.   Carolyn did not recommend any particular cleaning service. Leslie Mills made a motion to enter into a cleaning contract with North Henderson Janitorial Services to clean the school for the 2004-2005 school year. Wendy Meyer-Goodwin seconded and the Board passed the motion unanimously.  Shari Wynn abstained from voting.

                                                             ii.      Carolyn recommended Ahner Security to replace ADT as the company monitoring of the school’s alarm system.  Peggy Mason made a motion to enter into a contract with Ahner Security to provide alarm monitoring the the 2004-2005 school year. Shari Wynn seconded the motion, which passed unanimously.

                                                            iii.      Carolyn recommended that the school use Leslie Mills Photography again this year for school pictures.  Peggy Mason made a motion to enter into a contract with  Leslie Mills Photography for this school year. The motion was seconded by Wendy Meyer-Goodwin. Leslie disclosed to the board that she had a conflict of interest and that entering into the recommended contract would be a self-serving transaction. She, therefore, did not participate in the deliberation and abstained from voting. After discussion, the Board determined that VCS could not have obtained a more advantageous arrangement with reasonable effort under the circumstances then existing, and passed the motion unanimously.  A copy of the contract is attached hereto and incorporated by references.

 

     VII.      Committee Reports

a.      Finance Report – no report

b.      Facility/Long Range Planning – David Ruggles reminded that the Board needed to decide about movement into next phase of mall construction.

c.      Technology – no report

d.      Policy & Personnel – it was reported that all the IA’s accepted the full time positions.

e.      Student Recruitment – no report

f.        Fundraising/Public relations – no report

 

  VIII.      Other Business – Carolyn Powell passed on a suggestion from Doug Byrom that Carolyn delegates the responsibility of raising/lowering the flag to one of the middle school classes.  

 

David asked Shari Wynn and the Board to think about possibly a change in meeting times so that members of the VCS Board can attend some other community meetings that usually occur on the 4th Monday of each month.

 

Peggy Mason wanted to thank Leslie for her time spent on the Board and David for his time spent as Chairperson.

 

Wendy Meyer-Goodwin made a motion that the Board go into closed session, seconded by Shari Wynn.  David announced the hiring of Michael Thompson for 3rd Grade Teacher.  Carolyn Powell’s annual evaluation was discussed in closed session.

 

IX.       Leslie Mills made a motion to close the meeting, Shari seconded and the Board passed the motion unanimously.  The meeting adjourned at 8:35.